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Job Title: Construction Project Coordinator

Position Location: Peachtree Corners, GA

Position Summary: 

Project Coordinator will be responsible for the coordination of project schedules, resources, and information to support the implementation of multiple healthcare construction projects.  Project Coordinator will work closely with multiple Program Managers to prepare and organize all types of project information like assembling and updating project schedules, along with administrative duties, like maintaining project documentation and handling financial queries.

Essential Duties and Responsibilities:

  • Support regional team in the implementation of short- and long-term projects.

  • Organize and maintain project documentation through Project Management software and organized on company server (and hard copies when required).

  • Draft, revise, format, and track project documents including but not limited to construction drawings/specifications, RFPs/RFQs, budgets, schedules, proposals, meeting minutes, action item logs, monthly project reports, and contracts.

  • Assist Program Manager in the development of construction project costs including competitive bids, negotiated pricing, preliminary project budget pricing.

  • Travel to and attend on-site meetings with contractors, designers, & owners

  • Assist in project contract management including contract execution processes, financial tracking, validating and processing invoices, and contract close-out.

  • Manage the revenue projections and monthly department billings.

  • Assist with the organization of construction projects including ordering samples and plans; submitting plans for permitting; and, coordinating contractor correspondence, payment applications, and lien waivers.

  • Assist with the creation and distribution of marketing materials for the department.

  • Create presentations for prospects and project meetings.

  • Prepare agendas and documentation for internal and external meetings.

  • Compose a variety of correspondence; compile and process confidential materials; review finished materials for completeness, accuracy, proper format, and grammar.

  • Prepare outgoing mail and correspondence, including e-mail and overnight deliveries.

  • Prepare and make travel arrangements.

  • Assist with planning and implementation of department events and initiatives, including support for department meetings, guests, visitors, and employees.

  • Organize and schedule appointments and meetings.

  • Organize own work schedule, set priorities, and meet critical deadlines.

Knowledge, Skills, and Abilities:

  • Proficient in Microsoft Office including Word, Excel, Outlook, and PowerPoint and ability to quickly learn Microsoft Projects, Microsoft Timeline, Smartsheets, and E-Builder.

  • Excellent interpersonal, organizational, communication, and problem-solving skills.

  • Ability to multi-task and consistently meet deadlines.

  • High level of accuracy and attention to detail.

  • Strong customer service skills.

  • Ability to handle sensitive and confidential information; demonstrates poise, tact and diplomacy.

  • Analytical ability to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.

  • Ability to work well in small, dynamic regional team environment.

  • Working knowledge of design, construction, program management, and development terms is preferred.

Minimum Qualifications:

  • Bachelor’s degree (B.A.) from a four-year college or university

  • Construction management or business degree with construction experience is preferred

  • Previous work experience related to construction is preferred. 


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Company: Lease Portfolio Advisors

Position Location: Peachtree Corners, GA

Position Summary: The position of Lease Auditor is ideal for a self-motivated individual with the understanding of comprehensive lease compliance, lease audit and financial analysis, cost savings negotiation and audit fieldwork. Includes full cycle operating expense review, audit, analysis, negotiation and recovery finalization.

Job Description: Candidates must possess a comprehensive knowledge of commercial real estate, lease contracts, property accounting and finance, building operations, and property management practices. Exceptional written and oral communication skills are a must. Attention to detail, and strong finance or accounting industry specific experience.

Essential Duties and Responsibilities:

• Review and analysis of lease documents, reconciliation statements and operating expenses

• Perform complete desktop, full and when required onsite, reviews of landlords' books and records

• Prepare written reports covering audit recommendations and findings

• Negotiation of recoveries for overcharges

• Exhibit excellent management and leadership skills, including the ability to independently conduct full scope audit work.

Knowledge, Skills, and Abilities:

• Review and analysis of lease documents, reconciliation statements and operating expenses

• Financial background with property management accounting knowledge

• Expertise in cost analysis, gross up calculations, review of ledgers, contracts and other financial books and records

• Detail-oriented with personal commitment to quality work and customer service

• Advanced proficiency with Excel and other Microsoft Office Products

Minimum Qualifications:

• Bachelor’s degree in a relevant field

• 2+ years of experience in auditing or related field

• CPA preferred


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Job Title:  Property Manager

Position Location: Jacksonville, FL

Position Summary

The individual in this position is responsible for the leadership and management of all aspects of a medical office building portfolio consisting of multiple properties.

Essential Duties and Responsibilities

  • Develop and maintain positive relationships with tenants and property owners.

  • Lead building management staff in a manner that results in high tenant satisfaction and retention.

  • Anticipate and respond to property owner’s needs and concerns.

  • Perform regular inspections of the property. Recommend and direct alterations, maintenance and reconditioning of the property as required.

  • Develop, manage, and understand the annual operating budgets, forecasts, monthly performance reports, variance analyses, occupancy and other reports for each property, as required by owner.

  • Oversee the collection of rent, payment of expenses, compliance with lease terms and preparation of all required legal notices. Recommend and coordinate legal action as necessary.

  • Oversee and approve the calculation of special billings.

  • Develop and manage the property-marketing plan including but not limited to tenant relations, community outreach, and advertising to maintain building occupancy. 

  • Perform leasing sales calls, conduct meetings with prospective tenants (during normal hours and after hours) and negotiate lease provisions.

  • Procure and manage vendor service contracts. Ensure proper contract performance, as well as timely review and payment of vendor invoices.

  • Lead annual building management staff performance reviews.  Help guide and direct future career development.   

  • Lead and manage tenant improvement construction including developing design documents with tenant and architect, identifying appropriate general contracts, conducting a bid evaluation process and supervising the project.

  • Oversee and manage tenant move-in and move-out process.

  • Oversee and manage the preventive maintenance programs.

  • Provide leadership and support to building management team.

  • Develop, review and maintain life safety programs for each property.

  • Develop and oversee the planning, budgeting and implementation of capital expenditures needs.

  • Conduct and maintain positive relationships with industry, government and vendor representatives as necessary in the successful management of the property.


Knowledge, Skills, and Abilities

  • Ability to comprehend, analyze and interpret complex business documents and contracts.

  • Ability to comprehend, analyze and interpret lease and other real estate documents.

  • Ability to forecast and prepare budgets.

  • Ability to lead, manage and motivate others.

  • Ability to respond to sensitive issues, complex inquires or complaints from clients, co-workers, supervisor and management.

  • Ability to make effective presentations to a client, prospective client, or internal staff.

  • Ability to multi-task and consistently meet deadlines.

  • Ability to work independently and in a team environment.

  • Ability to manage design, construction, and other professionals on tenant improvement and capital projects.

  • Ability to negotiate effectively and respectfully.


Minimum Qualifications

  • Bachelors’ degree from a four-year college or university; or ten years related experience and/or training; or equivalent combination of education and experience.

  • Active Florida Real Estate Associate license is required.  If individual does not have a valid Real Estate license, it must be procured within three (3) months of hire date.

  • Must have reliable transportation and hold a valid driver’s license.

  • Successfully pass a criminal and credit background check.


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