Corporate Administrative Assistant
Meadows & Ohly continues to differentiate ourselves in the market by our commitment to our core values – impeccable integrity, enthusiastic hard work and long-term relationships, all of which drive us to do what is best, not what is easiest. Our most important asset continues to be our exceptional people; they each play an integral role in our company and the sustainability of our mission and values. Thank you for your interest in working with Meadows & Ohly!
Position Locations:
Alpharetta, GA
Position Summary:
Provide a high level of administrative support to corporate departments. The ideal individual will have the ability to anticipate needs, think critically, and exercise good judgment in a variety of situations. Additionally, the ideal candidate will have strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
Essential Duties and Responsibilities:
Provide day-to-day administrative support to corporate team members.
Prepare, revise, and format a variety of correspondence. Ability to review finished materials for completeness, accuracy, format, and grammar.
Schedule meetings, conferences, teleconferences, and other events.
Assist with planning and coordination of all corporate events.
Prepare expense reports; arrange airfare, lodging, and meals as needed; and compile documents for travel-related meetings.
Work independently and follow through on projects, from conception to completion.
Organize and maintain documents and computer-based information. Prepare digital and physical folders, labels, and all corresponding documents.
Make copies of paper and electronic correspondence or other printed materials.
Provide phone relief and back-up for receptionist and administrative team if needed.
Collect incoming mail daily; sort, scan (if needed), and distribute to appropriate parties.
Manage inventory and coordinate the ordering of office supplies and breakroom groceries.
Knowledge, Skills, and Abilities:
Proficiency in MS Office, including Word, Excel, Outlook, and PowerPoint. Willingness and ability to learn other types of software and cloud-based applications, such as SharePoint and Smartsheet.
Excellent time management skills and the ability to prioritize work.
Strong organizational skills with the ability to multitask.
Attention to detail and a proactive approach to problem-solving.
The ability to work independently as well as part of a team.
Minimum Qualifications:
Associate’s degree from a college or university required, with bachelor’s degree preferred.
Physical Demands:
The physical demands described here are representative of those demands that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands and fingers to handle or feel; reach with hands and arms; talk and hear. The employee frequently is required to sit. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.
Working Environment:
The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
About Meadows & Ohly, LLC
Meadows & Ohly is a comprehensive real estate services firm that has served the healthcare industry since 1972. The Meadows & Ohly team brings a powerful combination of strategic expertise and operational knowledge to every engagement, with an overarching focus on creating environments that support better healthcare.