Meadows & Ohly continues to differentiate ourselves in the market by our commitment to our core values – impeccable integrity, enthusiastic hard work and long-term relationships, all of which drive us to do what is best, not what is easiest. Our most important asset continues to be our exceptional people; they each play an integral role in our company and the sustainability of our mission and values. Thank you for your interest in working with Meadows & Ohly!
Position Location:
Orlando, FL
Position Summary:
Provide a high level of support for multiple managers by performing the following duties.
Essential Duties and Responsibilities:
- Abstract leases and input data accurately into the property management system in accordance with established procedures.
- Maintain and update tenant information in accounting and property management software.
- Draft, revise, and format lease documents, contracts, amendments, and related correspondence.
- Coordinate document routing, execution, and tracking with clients’ real estate and legal teams.
- Serve as a point of contact for internal and external stakeholders regarding lease administration matters.
- Manage and track the collection of tenant billings.
- Validate, code, and process operating expense invoices in a timely manner.
- Provide financial information to owners, investors, lenders, and tenants as needed.
- Assist in the development and implementation of annual property operating and capital budgets.
- Assist with vendor management, including service contract maintenance, invoice processing, and scheduling of services.
- Coordinate building operations tasks such as maintenance requests, inspections, and tenant communication.
- Support tenant relations through preparing correspondence, handling service requests, and assisting with rent collection.
- Conduct routine property inspections and recommend required maintenance or improvements.
- Provide support for construction and tenant improvement projects.
- Assist with contractor communication, sample procurement, document management, permitting processes, payment applications, COIs, and lien waivers.
- Coordinate with internal teams and external vendors to support timely and accurate project execution.
- Compose professional correspondence and prepare confidential materials.
- Review completed materials for accuracy, completeness, and compliance with format and standards.
- Support, mentor, and oversee training for Property Assistant staff.
- Organize workload, set priorities, and meet deadlines with minimal supervision.
- Attend meetings with Property Managers, property owners, tenants, and building management teams as needed
Knowledge, Skills, and Abilities:
- Proficient in Microsoft Office including Word, Excel, and Outlook.
- Experience with MRI and AvidXchange preferred.
- Excellent interpersonal, communication, and organizational skills.
- Ability to multi-task and consistently meet deadlines.
- Demonstrate traits as a self-starter, proactive manager, creative problem solver, and principal decision-maker.
- Able to work independently and in a team environment.
- Basic understanding of budgeting and financial statements.
- Familiarity with real estate and construction activities.
Minimum Qualifications:
- Bachelors’ degree (B.A.) from a four-year college or university; or three years related experience and/or training; or equivalent combination of education and experience.
- Active Real Estate salesperson license is preferred. If individual does not have a valid Real Estate license, it must be procured within six (6) months of hire date.
- Must have reliable transportation and hold a valid driver’s license.
- Successfully pass a criminal, credit background check and drug screen
Physical Demands:
The physical demands described here are representative of those demands that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is regularly required to use hands and fingers to handle or feel; reach with hands and arms; talk; and hear. The employee frequently is required to sit. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus. The employee frequently is required to drive to off-site locations.
Working Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The noise level in the work environment is usually moderate.
About Meadows & Ohly, LLC
Meadows & Ohly is a comprehensive real estate services firm that has served the healthcare industry since 1972. The Meadows & Ohly team brings a powerful combination of strategic expertise and operational knowledge to every engagement, with an overarching focus on creating environments that support better healthcare.
