Founded in 1972, Meadows & Ohly is a leading healthcare real estate services firm serving health systems and providers nationwide. With more than 250 employees across nine offices, we deliver integrated real estate, advisory, development, and management solutions tailored to the healthcare industry. Our culture is built on integrity, collaboration, hard work, and long-term relationships, driven by exceptional people committed to doing what is best for our clients, partners, and communities.
Why Join Us?
- Awarded 2025 & 2026 Modern Healthcare Best Places to Work
- Competitive compensation and performance incentives
- Comprehensive health, dental, and vision benefits
- 401(k) with company match
- Generous PTO and paid holidays
- Professional development and career growth opportunities
- Collaborative, people-first culture focused on work-life balance
Position Overview:
The Real Estate Services Associate provides comprehensive executive, administrative, and operational support to the Meadows & Ohly Real Estate Services service line while contributing to the successful management of the firm's healthcare real estate portfolio. This position partners closely with department leadership, Property Managers, Building Managers, vendors, and clients to coordinate executive operations, maintain accurate portfolio records, support tenant and vendor relationships, and improve departmental processes. The ideal candidate is proactive, highly organized, exercises sound judgment, and enjoys working in a collaborative culture built on servant leadership, integrity, and enhancing the lives of others.
Key Responsibilities:
- Provide executive administrative support, including calendar management, meeting coordination, travel arrangements, and confidential correspondence.
- Prepare, edit, and manage business documents, contracts, proposals, presentations, and reports.
- Maintain real estate records, lease information, and operational documentation within company systems.
- Support tenant relations, vendor coordination, building operations, and portfolio administration.
- Assist with financial reporting, tenant billing processes, and vendor contract management.
- Coordinate departmental projects, process improvements, and operational tracking.
- Conduct building tours and provide support to Building Managers and regional teams.
- Manage office operations, meetings, events, and general administrative functions.
Qualifications:
- Associate’s degree required; Bachelor’s degree in Business, Real Estate, Property Management or related field preferred
- Previous administrative experience required; experience in commercial real estate, property management, or executive support preferred.
- Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Experience with Smartsheet or the ability to quickly learn cloud-based business applications.
- Excellent communication, organizational, and customer service skills.
- Strong attention to detail with the ability to manage multiple priorities and deadlines.
- Ability to handle confidential information with professionalism and discretion.
- Knowledge of lease administration, real estate documentation, or financial reporting is a plus.
Additional Requirements & Disclaimer:
Candidates must possess reliable transportation and maintain a valid driver’s license, as certain roles may require travel to client sites or other off-site locations. Employment is contingent upon successfully passing applicable background, credit, and/or drug screenings, in accordance with applicable laws and position requirements.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions of the role. Depending on the position, employees may be required to sit, stand, walk, drive, communicate, use hands and fingers, lift or move materials in varying weight, and work in active healthcare, office, or commercial building environments. Specific vision abilities, including close vision and the ability to adjust focus, may also be required.
This job posting is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Responsibilities and requirements may change based on business needs. Meadows & Ohly is an Equal Opportunity Employer.
