Founded in 1972, Meadows & Ohly is a leading healthcare real estate services firm serving health systems and providers nationwide. With more than 250 employees across nine offices, we deliver integrated real estate, advisory, development, and management solutions tailored to the healthcare industry. Our culture is built on integrity, collaboration, hard work, and long-term relationships, driven by exceptional people committed to doing what is best for our clients, partners, and communities.
Why Join Us?
- Awarded 2025 & 2026 Modern Healthcare Best Places to Work
- Competitive compensation and performance incentives
- Comprehensive health, dental, and vision benefits
- 401(k) with company match
- Generous PTO and paid holidays
- Professional development and career growth opportunities
- Collaborative, people-first culture focused on work-life balance
Position Summary:
The Manager, Activation is responsible for supporting the planning, coordination, and execution of healthcare facility transition and activation initiatives. This position helps clients prepare their people, processes, technology, equipment, and physical environments for successful occupancy and go-live.
Working closely with clinical, operational, facilities, IT, and support service leaders, the Manager, Activation coordinates activation activities and helps develop and implement transition strategies that align with project objectives, operational requirements, and client priorities. The role requires a strong understanding of healthcare operations and the ability to translate project plans into actionable readiness activities.
The Manager, Activation serves as a key resource to clients and project stakeholders throughout the transition process, helping identify potential risks, coordinate solutions, and maintain progress toward operational readiness. The ideal candidate is an experienced healthcare professional and collaborative team member who takes ownership, communicates effectively, and demonstrates a commitment to Meadows & Ohly’s culture of servant leadership and enhancing the lives of others through the work we do.
This position does not have regular direct reports but may provide guidance, coordination, and day-to-day oversight to Associate Activation Managers, interns, and other team members as assigned. The Manager, Activation is expected to promote a collaborative team environment, provide support and mentorship, and help ensure assigned team members understand activation objectives, responsibilities, and expectations.
Key Responsibilities:
- Support the development and execution of transition and activation plans aligned with project scope, schedule, and client goals.
- Coordinate with clinical departments, IT, facilities, and support services to facilitate operational readiness activities.
- Lead and support day-in-the-life simulations, workflow testing, room readiness validations, and other activation activities.
- Coordinate equipment, furniture, and signage logistics, including procurement tracking, delivery coordination, and installation readiness.
- Support move planning and execution, including patient and staff move scenarios, logistics, and communication plans.
- Coordinate regulatory and operational readiness activities, including documentation, walkthroughs, and follow-up items.
- Track activation milestones, schedules, risks, and issues; communicate progress and escalate concerns as needed.
- Facilitate stakeholder meetings and maintain accurate project documentation, including meeting minutes, checklists, action items, and issue logs.
Qualifications:
- Bachelor’s degree in Engineering, Healthcare Administration, Construction Management, or related field.
- Minimum 5 years of experience in healthcare facility activation, transition planning, healthcare operations, project management, or a related field.
- Experience with clinical operations planning, move coordination, and logistics for acute care, ambulatory, or specialty healthcare facilities.
- Working knowledge of healthcare regulations, licensing requirements, and compliance processes, including Joint Commission, CMS, and AHCA.
- Understanding of clinical workflows, hospital operations, and healthcare facility activation best practices.
- Strong organizational, communication, and problem-solving skills with the ability to manage multiple priorities.
- Excellent attention to detail with strong documentation, coordination, and follow-through capabilities.
- Proficiency in Microsoft Office Suite; experience with Smartsheet, Visio, or similar project management software preferred.
Additional Requirements & Disclaimer:
Candidates must possess reliable transportation and maintain a valid driver’s license, as certain roles may require travel to client sites or other off-site locations. Employment is contingent upon successfully passing applicable background, credit, and/or drug screenings, in accordance with applicable laws and position requirements.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions of the role. Depending on the position, employees may be required to sit, stand, walk, drive, communicate, use hands and fingers, lift or move materials in varying weight, and work in active healthcare, office, or commercial building environments. Specific vision abilities, including close vision and the ability to adjust focus, may also be required.
This job posting is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Responsibilities and requirements may change based on business needs. Meadows & Ohly is an Equal Opportunity Employer.
