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Careers

Interested in joining Meadows & Ohly?


Job title: Property Management Assistant

Position Summary: 

Provide a high level of administrative support for multiple managers by performing the following duties.

Essential Duties and Responsibilities:

  • Maintain/Update tenant information in Accounting/Property Management software as required.
  • Draft, revise and format lease documents and contracts.
  • Assist in vendor management including maintaining service contracts, processing invoices and scheduling service.
  • Assist in tenant relations and service including planning building events, drafting tenant correspondence, processing tenant requests and contacting tenants as needed.
  • Assist with organization of construction projects including ordering samples and plans, submitting plans for permitting and performing contractor correspondence.
  • Provide support to and be the point of contact for building managers as needed.
  • Validate and code expense invoices for each building as required.
  • Create presentations and prepare financial packages for third party owners.
  • Prepare agendas and documentation for both internal and external meetings.
  • Initiate and track legal documents and track both internally and externally.
  • Compose a variety of correspondence; compile and process confidential materials; review finished materials for completeness, accuracy, proper format and grammar.
  • Prepare outgoing mail and correspondence, including e-mail, faxes, and overnight deliveries.
  • Prepare folders, labels, and all corresponding documents.
  • Organize and maintain documents and computer-based information.
  • Organize own work schedule, set priorities and meet critical deadlines.
  • Make travel arrangements.
  • Assist with planning corporate events and provide support to corporate initiatives as required.
  • Provide backup coverage for the phones.

Knowledge, Skills, and Abilities:

  • Proficient in Microsoft Office including Word, Excel, Outlook, and PowerPoint
  • Excellent interpersonal and communication skills
  • Ability to multi-task and consistently meet deadlines
  • High level of accuracy
  • Attention to detail

Minimum Qualifications:

  • Associate’s degree from a college or university required with Bachelor’s degree preferred.
  • Previous work experience in a legal or real estate environment preferred.
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Job Title:  Property Manager

Position Summary

The individual in this position is responsible for the leadership and management of all aspects of a medical office building portfolio consisting of multiple properties. 

Essential Duties and Responsibilities

  • Develop and maintain positive relationships with tenants.
  • Lead building management staff in a manner that results in high tenant satisfaction and retention.
  • Anticipate and respond to property owner’s needs and concerns.
  • Perform regular inspections of the property. Recommend and direct alterations, maintenance and reconditioning of the property as required.
  • Develop, manage, and understand the annual operating budgets, forecasts, monthly performance reports, variance analyses, occupancy and other reports for each property, as required by owner.
  • Oversee the collection of rent, payment of expenses, compliance with lease terms and preparation of all required legal notices. Recommend and coordinate legal action as necessary.
  • Oversee and approve the calculation of special billings.
  • Develop and manage the property-marketing plan including but not limited to tenant relations, community outreach, and advertising to maintain building occupancy. 
  • Perform leasing sales calls, conduct meetings with prospective tenants (during normal hours and after hours) and negotiating lease provisions.
  • Procure and manage vendor service contracts. Ensure proper contract performance, as well as timely review and payment of vendor invoices.
  • Lead annual building management staff performance reviews.  Help guide and direct future career development.   
  • Lead and manage tenant improvement construction including developing design documents with tenant and architect, identifying appropriate general contracts, conducting a bid evaluation process and supervising the project.
  • Oversee and manage tenant move-in and move-out process.
  • Oversee and manage the preventive maintenance programs.
  • Provide leadership and support to building management team.
  • Develop, review and maintain life safety programs for each property.
  • Develop and oversee the planning, budgeting and implementation of capital expenditures needs.
  • Conduct and maintain positive relationships with industry, government and vendor representatives as necessary in the successful management of the property.

Knowledge, Skills, and Abilities

  • Ability to comprehend, analyze and interpret complex business documents and contracts.
  • Ability to comprehend, analyze and interpret lease and other real estate documents.
  • Ability to forecast and prepare budgets.
  • Ability to lead, manage and motivate others.
  • Ability to respond to sensitive issues, complex inquires or complaints from clients, co-workers, supervisor and management.
  • Ability to make effective presentations to a client, prospective client, or internal staff.
  • Ability to multi-task and consistently meet deadlines.
  • Ability to work independently and in a team environment.
  • Ability to manage design, construction, and other professionals on tenant improvement and capital projects.
  • Ability to negotiate effectively and respectfully.

Minimum Qualifications

  • Bachelors’ degree (B.A.) from a four-year college or university; or ten years related experience and/or training; or equivalent combination of education and experience.
  • Active Georgia Real Estate Salesperson’s license is required.  If individual does not have a valid Real Estate license, it must be procured within six (6) months of hire date.
  • Must have reliable transportation and hold a valid driver’s license.
  • Successfully pass a criminal and credit background check.
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Job title:  Building Manager

Position summary: 

This individual is responsible for providing oversight and supervision to, and actively participating in, the management of the daily operations and maintenance of medical office properties.  The individual’s duties include the following:   

Essential Duties and Responsibilities:

  • Manage vendors, routine maintenance, construction projects, and other operations of facilities.
  • Respond to tenants’ service requests and special needs; keep them informed of progress.
  • Ensure strong relationships are developed and maintained between tenants and all staff members.
  • Coordinate all necessary inspections and oversee corrective action in order to maintain regulatory compliance.
  • Perform preventive maintenance, testing and inspections of all systems and equipment.
  • Conduct routine walk through of the property and look for housekeeping and other maintenance issues.
  • Communicate with Portfolio Manager and assist with the budget and plans for daily and future operations.
  • Order and maintain routine office and maintenance supplies.
  • Maintain files, manuals, and routine correspondence in the onsite management office.

Knowledge, Skills, and Abilities:

  • Be familiar with Microsoft Office including Word, Excel, and Outlook.
  • Excellent interpersonal and communication skills.
  • Demonstrate traits as a self-starter, proactive manager, creative problem solver, and principal decision-maker.
  • Able to work independently and in a team environment.
  • Working knowledge of power and basic hand tools.
  • Basic knowledge of mechanical systems such as HVAC, plumbing, electrical, etc.
  • Ability to understand blueprints and building system schematics.
  • Ability to read and interpret Material Safety Data Sheets (MSDS).
  • Ability to plan and organize work process, projects, and maintenance tasks.

Minimum Qualifications:

  • High school diploma or general education degree (GED); and three years related experience and/or training in building management, building services or other service industry.
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Job title:  Construction Project Manager (Jacksonville)

Position summary: 

  • Manage and supervise the construction and delivery of specific M&O projects including base building and tenant improvement projects.

Essential Duties and Responsibilities:

  • Manage the timely delivery of M&O projects.  Projects to be delivered within budget and on time. Projects consist of base building MOB and physician’s tenant improvements.
  • Prepare the architectural program on the Base Building projects for the design team’s use.
  • Manage the delivery of client (hospital and physician) projects on time and within budget.
  • Negotiate and finalize base building construction cost with contractor, including the evaluation analysis of value engineering items.
  • Perform due diligence for acquisitions and manage others to do the same.
  • Design and track cost accounting data for assigned projects.
  • Serve as construction manager and client liaison on assigned projects.
  • Prepare and manage construction contracts.
  • Manage design and construction processes to create the greatest value from the financial resources available.
  • Guide physician tenants through the tenant suite design and tenant suite delivery process while maximizing physician-client satisfaction and value recognition.
  • Formulate final TI project costs and finalize price with physician tenant including value engineering process.
  • Work with property management and accounting to insure smooth transition of tenant from construction process into property management department.
  • Prepare construction loan draws for Development/Partner approval.
  • Manage architectural relationships for assigned projects.  Negotiate and manage architectural contracts for assigned projects.
  • Provide insight and recommendation to Director of Construction Department regarding which contractors to consider for project bidding or negotiation.
  • Maintain selected contractor relationships to perform assigned projects (base building and physician tenant improvements).
  • Update information and create reports needed to assist and support Director in decision making.
  • Assist with related special projects as required.

Knowledge, Skills, and Abilities:

  • Ability to solve practical problems and deal with a variety of concrete variables and unforeseen variables in situations where only limited standardization exists. 
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. 
  • Ability to define problems, collect data, establish facts, draw valid conclusions, and implement solutions. 
  • Ability to interpret a variety of instructions and deal with several abstract and concrete variables.
  • Ability to perform quantity estimates for tenant construct documents.
  • Ability to read and interpret construction and contract documents. 
  • Ability to write and speak effectively before groups of customers, clients, and other employees of the organization.

Minimum Qualifications:

  • Bachelor’s degree (B.A.) from a four-year college or university; and five years related construction experience and/or training; or equivalent combination of education and experience.  Experience with medically related construction is preferred.
APPLY HERE

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